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Provide your official end date, ideally at least two weeks in advance. Roque suggested including the following elements: What your resignation letter should sayĪlthough the specific contents of your job resignation letter can be tailored to your job and company, a few basic elements should always be included. James Rice, head of SEO at Picked, said that although you will likely be expected to hand in a standard resignation letter, it is usually best to schedule a meeting with your boss to personally give them the letter and discuss your resignation in person.Ī resignation letter is a document that officially declares your resignation from a company. “Always keep the door open, because you never know when you may want to return or even work with other colleagues in a future role elsewhere,” said Roque. Despite your feelings about your job or your boss, being professional, courteous, and helpful provides closure and a positive path forward.

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Your letter should have a neutral tone that informs your employer that you are leaving and on what date, plus it should offer to assist in the transition to someone new and thank them for the time you were part of the team. “Think of it as your former company’s last chapter of your story.” “It is a required document that becomes part of your employee records,” Roque told Business News Daily. Pat Roque, career transformation coach at Rock on Success, described a job resignation letter as a formal notification of an employee’s exit strategy. What is a resignation letter?Įmployees should give their employer a formal job resignation letter when they decide to quit a job.

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Knowing the impact this letter can have, it is important to understand what should be included in it and exactly how to write it. Crafting and submitting a professional resignation letter is a key aspect of the resignation process and can leave a lasting impression on former and future employers. Resigning from a job, regardless of the circumstances, is a major life decision and should be taken seriously.

This article is for employees who need guidance on writing a proper resignation letter.

Do not air your grievances or speak poorly about the company or co-workers in your resignation letter.

Include the date of your last working day, an offer to assist with the transition, and express gratitude to your soon-to-be former employer.

Your resignation letter should be concise.

Creating and submitting a professional resignation letter can affect how you are viewed by past and future employers and colleagues.